A. Call to Order Invocation Pledge of Allegiance B. Roll Call
Minutes: C.1 City Council Regular Minutes - December 3, 2018 City Clerk C.2 City Council Newly Formed Meeting Minutes - December 3, 2018 City Clerk C.3 Arts and Humanities Commission Minutes - November 6, 2018 City Clerk C.4 Parks and Recreation Advisory Board Minutes - October 4, 2018 City Clerk C.5 Judicial Selection Committee Minutes - November 27, 2018 City Clerk C.6 Fire Personnel Retirement Board Minutes - October 12, 2018 City Clerk
Claims D.1 Claims - November 28 - December 11, 2018
Meeting Agenda Approval
Special Presentations F.1 Presentation of Electric Light Parade Awards
Swearing-In of Mayor Pro Tempore Donna McBride
All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda. *G.1 Consider the Final Adoption of Ordinance No. 3109, Accepting the Proposal for Professional Services from BBAR Enterprise, LLC.to Provide Housing Rehabilitation Specialist Services; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $65,000.00, Per Fiscal Year; and Authorizing the Execution of a Contract *G.2 Consider the Final Adoption of Ordinance No. 3110, Accepting a Bid from Sunland Asphalt & Construction, Inc. to Provide Pavement Reconstruction for the Rancho Grande Subdivision; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $2,970,627.00; Authorizing the Execution of a Contract; and Authorizing the Transfer of Budget Authority Between Accounts *G.3 Consider Resolution No. 5151, Approving the Terms and Conditions of a Memorandum of Understanding Between Pinal County and the City of Casa Grande for the Administration of the 9-1-1 System Services Billing and Payment Process; and Authorizing the City Manager to Execute the Memorandum of Understanding on Behalf of the City *G.4 Consider Ordinance No. 3111, Accepting Bids from Baker and Taylor, LLC and Midwest Tape, LLC for the Purchase of Library Books and Non-Print Media; Authorizing the Expenditure of Public Funds Annually as Appropriated in the Fiscal Year’s Budget; and Authorizing Execution of a Contract With, or Purchase Order to, Baker and Taylor, LLC and Midwest Tape, LLC *G.5 Consider a Special Event Liquor License for West Pinal Mounted Sheriff Posse's Central Arizona College Rodeo event scheduled for March 9 & 10, 2019 at Ed Hooper Rodeo Grounds, 2525 N. Pinal Avenue *G.6 Consider a Special Event Liquor License for West Pinal Mounted Sheriff's Posse's for their Cowboy Days & O'Odham Tash Event, Scheduled for February 16 & 17, 2019, at Ed Hooper Rodeo Grounds, 2525 N. Pinal Avenue *G.7 Consider a Special Event Liquor License for West Pinal Mounted Sheriff's Posse's Fundraising Event, Scheduled for February 19, 20, 21, 22, 23, 24, 2019, at Ed Hooper Rodeo Grounds, 2525 N. Pinal Avenue *G.8 Consider an Application for Temporary Extension of Premises/Patio Permit to Bill D. McSwain, dba McMashers Sports Bar & Grill, 1355 E. Florence Blvd., #13 to Accommodate the Pinal 40 Luncheon Meeting, Scheduled for March 14, 2019
Public Comments
Ordinances, Resolutions, and Other matters or Subjects Requiring Action by the Council K.1 Consider Appointing a City Judge and Setting Compensation
Executive Session: Consider an Executive Session 38-431.03. Executive sessions Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes: 1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting. Discussion and Consideration of the City Judge Appointment Discussion and Consideration of Setting the Compensation for the City Judge
Ordinances, Resolutions, and Other matters or Subjects Requiring Action by the Council K.1 Consider Appointing a City Judge and Setting Compensation
Consider Ordinance No. 3112, Accepting a Bid from Osiris Pool and Spas, LLC to Provide Replacement Equipment; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $148,195.11; and Authorizing the Execution of a Contract
Consider Ordinance No. 3113, Accepting a Bid From Pierce Manufacturing, Inc. for the Purchase of a 2019 Pierce Quantum Pumper; Authorizing the Expenditure of Public Funds in an Amount Not to Exceed $788,613.03; and Authorizing Execution of a Contract With, Or Purchase Order To, Pierce Manufacturing, Inc.
Consider Ordinance No. 3114, Accepting a Bid from Courtesy Chevrolet to Provide Five (5) 2019 Chevrolet Tahoes Police Patrol Vehicles; Authorizing Expenditure of Public Funds in an Amount Not To Exceed $172,791.00; and Authorizing the Execution of a Contract
Consider Ordinance No. 3115, Accepting a Bid From San Tan Auto Partners, L.L.C. Dba San Tan Ford for the Purchase of Two (2) 2019 Ford Pickup Trucks; Authorizing the Expenditure of Public Funds in an Amount Not to Exceed $54,273.00; and Authorizing Execution of a Contract With, Or Purchase Order To, San Tan Auto Partners, LLC. Dba San Tan Ford in Accordance with the Terms Submitted to the Arizona State Bid List
Consider Ordinance No. 3116, Authorizing the Execution of a Lease Agreement With the United Way of Pinal County, Inc.
Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews Public Hearing and Consider Resolution No. 5152, Adopting an Amendment to the Community Development Block Grant Entitlement 2018 Annual Action Plan
N. Reports O. Adjournment
Dec 17, 2018 City Council
A. Call to Order Invocation Pledge of Allegiance B. Roll Call
Minutes: C.1 City Council Regular Minutes - December 3, 2018 City Clerk C.2 City Council Newly Formed Meeting Minutes - December 3, 2018 City Clerk C.3 Arts and Humanities Commission Minutes - November 6, 2018 City Clerk C.4 Parks and Recreation Advisory Board Minutes - October 4, 2018 City Clerk C.5 Judicial Selection Committee Minutes - November 27, 2018 City Clerk C.6 Fire Personnel Retirement Board Minutes - October 12, 2018 City Clerk
Claims D.1 Claims - November 28 - December 11, 2018
Meeting Agenda Approval
Special Presentations F.1 Presentation of Electric Light Parade Awards
Swearing-In of Mayor Pro Tempore Donna McBride
All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda. *G.1 Consider the Final Adoption of Ordinance No. 3109, Accepting the Proposal for Professional Services from BBAR Enterprise, LLC.to Provide Housing Rehabilitation Specialist Services; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $65,000.00, Per Fiscal Year; and Authorizing the Execution of a Contract *G.2 Consider the Final Adoption of Ordinance No. 3110, Accepting a Bid from Sunland Asphalt & Construction, Inc. to Provide Pavement Reconstruction for the Rancho Grande Subdivision; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $2,970,627.00; Authorizing the Execution of a Contract; and Authorizing the Transfer of Budget Authority Between Accounts *G.3 Consider Resolution No. 5151, Approving the Terms and Conditions of a Memorandum of Understanding Between Pinal County and the City of Casa Grande for the Administration of the 9-1-1 System Services Billing and Payment Process; and Authorizing the City Manager to Execute the Memorandum of Understanding on Behalf of the City *G.4 Consider Ordinance No. 3111, Accepting Bids from Baker and Taylor, LLC and Midwest Tape, LLC for the Purchase of Library Books and Non-Print Media; Authorizing the Expenditure of Public Funds Annually as Appropriated in the Fiscal Year’s Budget; and Authorizing Execution of a Contract With, or Purchase Order to, Baker and Taylor, LLC and Midwest Tape, LLC *G.5 Consider a Special Event Liquor License for West Pinal Mounted Sheriff Posse's Central Arizona College Rodeo event scheduled for March 9 & 10, 2019 at Ed Hooper Rodeo Grounds, 2525 N. Pinal Avenue *G.6 Consider a Special Event Liquor License for West Pinal Mounted Sheriff's Posse's for their Cowboy Days & O'Odham Tash Event, Scheduled for February 16 & 17, 2019, at Ed Hooper Rodeo Grounds, 2525 N. Pinal Avenue *G.7 Consider a Special Event Liquor License for West Pinal Mounted Sheriff's Posse's Fundraising Event, Scheduled for February 19, 20, 21, 22, 23, 24, 2019, at Ed Hooper Rodeo Grounds, 2525 N. Pinal Avenue *G.8 Consider an Application for Temporary Extension of Premises/Patio Permit to Bill D. McSwain, dba McMashers Sports Bar & Grill, 1355 E. Florence Blvd., #13 to Accommodate the Pinal 40 Luncheon Meeting, Scheduled for March 14, 2019
Public Comments
Ordinances, Resolutions, and Other matters or Subjects Requiring Action by the Council K.1 Consider Appointing a City Judge and Setting Compensation
Executive Session: Consider an Executive Session 38-431.03. Executive sessions Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes: 1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting. Discussion and Consideration of the City Judge Appointment Discussion and Consideration of Setting the Compensation for the City Judge
Ordinances, Resolutions, and Other matters or Subjects Requiring Action by the Council K.1 Consider Appointing a City Judge and Setting Compensation
Consider Ordinance No. 3112, Accepting a Bid from Osiris Pool and Spas, LLC to Provide Replacement Equipment; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $148,195.11; and Authorizing the Execution of a Contract
Consider Ordinance No. 3113, Accepting a Bid From Pierce Manufacturing, Inc. for the Purchase of a 2019 Pierce Quantum Pumper; Authorizing the Expenditure of Public Funds in an Amount Not to Exceed $788,613.03; and Authorizing Execution of a Contract With, Or Purchase Order To, Pierce Manufacturing, Inc.
Consider Ordinance No. 3114, Accepting a Bid from Courtesy Chevrolet to Provide Five (5) 2019 Chevrolet Tahoes Police Patrol Vehicles; Authorizing Expenditure of Public Funds in an Amount Not To Exceed $172,791.00; and Authorizing the Execution of a Contract
Consider Ordinance No. 3115, Accepting a Bid From San Tan Auto Partners, L.L.C. Dba San Tan Ford for the Purchase of Two (2) 2019 Ford Pickup Trucks; Authorizing the Expenditure of Public Funds in an Amount Not to Exceed $54,273.00; and Authorizing Execution of a Contract With, Or Purchase Order To, San Tan Auto Partners, LLC. Dba San Tan Ford in Accordance with the Terms Submitted to the Arizona State Bid List
Consider Ordinance No. 3116, Authorizing the Execution of a Lease Agreement With the United Way of Pinal County, Inc.
Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews Public Hearing and Consider Resolution No. 5152, Adopting an Amendment to the Community Development Block Grant Entitlement 2018 Annual Action Plan
N. Reports O. Adjournment